Some of the processes we have automated. Yours could be next.
The use cases below are a selection of what is running on DocuFella today, from three-way invoice matching integrated with SAP to laboratory worksheets integrated with LIMS. The platform is not limited to them. Bring us any document-driven process and we will scope it, prove it in a proof of concept on your own documents and take it live in weeks.
Book a demo Ask for a proof of conceptProven in production
Each of these has a dedicated page with the process, the lifecycle on DocuFella and the outcomes.
Accounts payable with 3-way matching
AI extracts invoice data, matches it 3-way and 4-way against PO, GRN and quality clearance, routes coded exceptions and posts directly to the ERP. Integrated with SAP S/4HANA in production.
ExploreInspection and QA/QC digitisation
AI-powered forms with conditional logic, multi-level approval workflows, auto-generated PDF reports and centralised archival. Over 250 form types digitised at a single customer.
ExploreContract management
Template-driven authoring, tracked versions, multi-party approval workflows, e-signature, automated renewal and expiry alerts and one searchable repository.
ExploreVendor onboarding and risk
Digital registration forms, document verification, approval routing, periodic re-validation triggers and a centralised vendor document repository.
Exploree-Governance and file tracking
Bulk legacy digitisation with AI OCR, department-to-department file tracking, citizen service workflows and on-premise deployment for data sovereignty.
ExploreERP integration layer
DocuFella in front of SAP S/4HANA, Microsoft Dynamics 365 Business Central, Odoo or your ERP, with two-way synchronisation of vendors, purchase orders, goods receipts and posted documents.
ExploreBeyond the featured use cases
Processes already automated for customers in manufacturing, laboratory services, industrial distribution, legal services, food processing and commercial services.
Payment advice and AR reconciliation
Customer payment advices read from PDF, Excel and unstructured email bodies, including password-protected files, and reconciled against invoices.
Import bill processing
Bundled PDFs split into supplier invoice, clearing agent invoice, bill of entry and freight invoice, with multi-currency validation and customs duty indexing.
AI mailroom and email triage
Monitored mailboxes where AI decides which emails carry a processable document, classifies the attachment and routes it, 24x7.
Laboratory worksheets and LIMS
Paper lab worksheets replaced by electronic forms with approval workflow, seven AI indexing templates and bidirectional LIMS integration across seven branches.
Legal document libraries
Automatic classification across around 200 legal document types, clause-level content search with highlighting and branch-based confidentiality controls.
Physical records with barcodes
Barcode labelling and location tracking of box files and cartons, linked to the digital index so physical and electronic records are searched together.
Purchase-to-pay forms
Digital purchase order, goods received note and payment voucher forms with multi-level approval, e-signature and automatic filing.
HR and employee documents
Onboarding forms, employee files with expiry alerts for visas, licences and certifications, leave and expense approvals and controlled access to personnel records.
Secure archiving and fraud controls
Digitised archives with retention policies and tamper-evident storage, plus duplicate vendor and invoice detection and separation of duties across PO, GRN and invoice.
Do not see your process? We will prove it in a proof of concept.
The platform is generic by design: any document that needs to be captured, understood, approved, integrated and retained can run on DocuFella. When you bring us a process we have not delivered before, we do not sell first. We scope it, agree success criteria and run it on your own documents.
- One process, your real documents, agreed accuracy and turnaround targets.
- Typically two to four weeks, with your ERP or system integration included where it matters.
- Findings carried straight into implementation, so nothing is built twice.
- No obligation beyond the proof of concept.
Industries we serve
DocuFella is in production with customers in manufacturing, inspection and laboratory services, industrial distribution, legal services and food processing, and is designed for the document-heavy sectors below.
Manufacturing
AP automation, quality records, supplier documents.
Oil and gas
Inspection reports, certificates, vendor compliance.
EPC and construction
Site forms, transmittals, subcontractor documents.
Government
Legacy digitisation, file tracking, citizen services.
Testing and laboratories
Worksheets, certificates, LIMS integration.
Legal and professional services
Matter files, contracts, confidentiality controls.
Healthcare
Patient and administrative records, credentialing.
Banking and finance
KYC documents, approvals, audit-ready archives.
Education
Student records, admissions forms, accreditation files.
Retail and distribution
Multi-branch capture, PO to payment workflows.
Food processing
Multi-channel capture across branches, quality records.
Industrial distribution
PO, GRN and payment workflows, physical archives.
Tell us about the process
Share the volumes, the systems involved and where it hurts today. We will recommend a first use case, a proof of concept plan and a realistic timeline.
Book a demo Ask for a proof of concept