Every document captured, classified, searchable and under control
Docufella DMS is the central repository for the organisation. It captures documents from every channel, reads them with AI, files them into secure cabinets and makes them retrievable in seconds, with version history, retention rules and a complete audit trail.
Book a demo Full feature listGather information from every source, automatically
Seamlessly collect documents from a wide variety of sources with automated import and smart indexing routines. Eliminate manual entry and save valuable time.
AI document classification
Powered by AI, Docufella automatically identifies and classifies incoming documents. Smart sorting minimises effort, improves accuracy and keeps everything organised.
Extraction including handwriting
AI-driven extraction accurately captures printed and handwritten text from complex documents. Eliminate manual transcription and access critical data instantly.
Intelligent and zonal indexing
AI-based indexing transforms document content into precise metadata within seconds. Zonal OCR templates handle fixed layouts with high accuracy. Replace manual data entry and reduce errors dramatically.
Complete full-text indexing
Comprehensive full-text indexing for every document. Perform powerful, customised searches across all content and find what you need instantly.
Mobile upload
Stay productive anywhere with the mobile app. Capture, upload and categorise documents from your smartphone and keep workflows moving on the go.
Barcode and QR recognition
Automatically detect and read EAN, QR codes and more. Intelligently tag and index documents to streamline management and reduce manual work.
Forms for data capture
Accelerate data entry with customisable web forms. Capture information instantly and share it with your team for seamless collaboration.
Automated file import
Import documents from multiple sources: scanned files, shared and watched folders, cloud storage or generated files. Intelligent indexing ensures perfect organisation.
Capture from Outlook, email and WhatsApp
Integrate Outlook directly with Docufella using the Microsoft 365 plugin. Monitor mailboxes and WhatsApp channels to store messages and attachments instantly for a structured, accessible communication history.
The right information for every decision
Docufella equips your team with the precise information needed to foster productive processes and fast, effective decision making across all levels of the organisation.
Flexible search
Locate documents by entering search terms or selecting keywords from dropdown lists. Use wildcards and logical operators to search document content and indexed metadata together.
Digital files and cabinets
Organise documents in familiar folder structures across multiple cabinets. Share individual documents or entire groups by generating simple links, and embed links to any Docufella element in intranets or third-party programs.
Sophisticated permissions
Maintain granular control over your data. Precisely determine which documents and metadata each role may store, retrieve, edit, export, modify and remove from each cabinet.
Universal viewing
View common document formats regardless of the program used to create them, in any browser, on Mac, PC or Linux, with no client software to install.
Supporting documents
See related documents alongside the document you are viewing, so all the context you need is at your fingertips without extra searching.
Notification board and expiry alerts
Stay on top of critical tasks with timely reminders for pending deadlines, overdue tasks and documents nearing expiry.
Versioning with check-in and check-out
Every edited document is saved automatically as a new version, so complete document histories stay under control and nothing is overwritten by accident.
Edit digitally without altering originals
Apply stamps, annotations and image corrections without changing the integrity of the original document, or open archived content in its original program.
Secure external sharing
Share with customers, auditors and partners through controlled links with expiry dates, download tracking and revocation.
Compliance built in, not bolted on
Records management features that keep the repository defensible for the whole life of every document.
- Retention policies: rule-based schedules ensure documents are retained, and disposed of, exactly as regulation and policy require.
- Document expiry alerts and reminders: contracts, certificates and licences never lapse unnoticed.
- Complete audit report: every view, edit, download, share and approval is logged with user, timestamp and origin.
- Tamper-evident storage: blockchain-based file integrity verification proves a document has not been altered since it was filed.
- Role-based granular access control and single sign-on with Microsoft, Okta and SAML providers.
- Seamless data sync with ERP systems: keep status and data consistent across your business applications through REST APIs.
Bring your own documents to the demo
We will capture, classify and index a sample of your real documents live, so you can judge accuracy for yourself.
Book a demo Back to platform overview