Digitise every inspection. Govern every approval.
For third-party inspection companies, QA/QC departments and certification bodies, a missing report can cost a contract. Docufella replaces paper forms, shared drives and email approvals with mobile digital forms, governed review workflows and a searchable, tamper-evident archive.
Book an inspection demoMeasured at a leading third-party inspection company in the Middle East operating on Docufella.
Paper in the field, chaos in the office
Inspectors fill paper forms on site. Someone re-types them. Reports are formatted differently by every inspector, approvals sit in inboxes, and when a client audit arrives the team spends weeks pulling files from binders, WhatsApp and Excel trackers.
Lost or misfiled reports
Paper binders and shared drives with inconsistent naming mean critical records cannot be produced on demand.
Weeks of audit preparation
Manual compilation from email, chat and spreadsheets for every client or regulatory audit cycle.
Rework from re-typing
Paper to Excel to Word introduces errors and hours of duplicate effort every week.
Invisible overdue inspections
Nobody knows an approval is late until the client complains.
From site to archive, fully digital
Assignment
Inspections are assigned to inspectors with the right form set, client and site pre-filled.
On-site capture
Inspectors complete the digital form on a phone or tablet: conditional sections, matrix findings, photos and signature capture.
Submission and PDF
On submit, a standardised, branded report PDF is generated automatically and filed in the DMS.
Reviewer approval
Senior reviewers approve or return with comments, with SLA timers and escalation if a review stalls.
QA validation
Parallel QA validation with field-level edit permissions and digital signatures for inspector, reviewer and QA.
Client sharing and archival
Secure expiry-controlled links for clients, then automatic archival with retention rules and a complete audit trail.
Built for API, ASME, NDT and client-specific formats
- Any inspection form can be replicated: welding, NDT, pressure vessel, civil, electrical, coating, and custom client templates with matrix fields and conditional logic.
- Industry accelerator with ready form templates, review workflows and cabinet structures, so go-live takes weeks, not months.
- On-premise, hybrid or cloud deployment to meet client data residency clauses.
- Real-time status of every inspection and approval across all active projects.
- Immutable audit trail that turns audit preparation into a search.
- Pilot on one project or form set first, then scale to every discipline.
Who it is for
Third-party inspection companies, oil and gas and petrochemical QA/QC teams, civil and infrastructure QA, industrial certification bodies, EPC subcontractor inspection teams, marine and offshore inspection, environmental compliance firms and government regulatory inspection agencies.
Cross-sell on the same platform
HR documents, procurement, contracts, safety management and accounts payable.
Bring your most complex inspection form
We will digitise it before the demo, run it on a phone and route it through reviewer and QA approval in front of you.
Book a demo All solutions