Cut the cost per invoice, close faster, keep every approval on record
For CFOs, controllers and shared services leaders, Docufella BillFella turns a semi-manual AP process of email, print, stamp, scan and re-key into straight-through processing with exceptions routed to the right person and approved invoices posted to the ERP.
Book an AP demo BillFella capabilitiesManual AP does not scale
Industry benchmarks put the cost of processing an invoice manually at 12 to 30 US dollars. A third of invoices hit exceptions, each one bouncing between buyers, receivers and finance for days, while the payables position stays two weeks stale and auditors ask for approval trails nobody can find.
High cost per invoice
Manual receipt, coding, matching and entry across thousands of invoices a month.
Slow exception resolution
Email chains and Excel trackers with no ownership or deadlines.
No real-time payables view
Missed early payment discounts and late payment penalties.
Audit findings
Missing approvals, duplicate payments and no separation of duties evidence.
What changes with BillFella
Every invoice captured automatically
Email, vendor portal, scan, ERP feed or API. Continuous monitoring means nothing waits in an inbox.
Header and line items extracted by AI
Vendor, references, dates, tax, totals and each line, validated for consistency before matching.
Straight-through for clean invoices
3-way and 4-way matched invoices within tolerance are approved and posted without a human touch.
Exceptions owned and timed
Price, quantity, tax, missing GRN and vendor mismatches go to the right role with SLA timers and escalation.
Posted to your ERP
Native Odoo integration; SAP, Oracle, Dynamics, NetSuite and custom ERPs via REST API, with two-way reference sync.
Dashboards finance can trust
Cost per invoice, straight-through rate, cycle time, exception rate and SLA adherence in real time.
Outcomes finance leaders track
- Cost per invoice, with a target of a few dollars rather than tens.
- Straight-through processing rate above 80 percent for PO-backed invoices.
- Invoice cycle time from receipt to payment, and days payable outstanding.
- Exception rate reduced by 70 percent or more through vendor-specific rules.
- Duplicate detection above 99 percent and SLA adherence above 95 percent.
- Month-end close shortened by days, not hours.
Why not just the ERP's AP module?
ERP AP modules assume clean, keyed-in data. BillFella is the capture, extraction, matching and exception layer in front of the ERP, so invoices arrive in the ERP already matched and approved. It complements SAP, Oracle, Dynamics, NetSuite or Odoo rather than replacing them, and it works across several ERPs when a group runs more than one.
Timeline
Typical implementations run seven to ten weeks: assessment, ERP integration, workflow configuration, user acceptance testing on live invoices, go-live and hypercare. A paid pilot on one entity is available to prove the numbers first.
Ask for the AP business case
Share your monthly invoice volume, PO coverage and ERP, and we will return a cost-per-invoice model and a realistic straight-through target for your mix.
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