Onboard vendors in days, with every document verified and on file
Replace email threads and spreadsheet trackers with a digital vendor registration form, automated document checks, approval routing across procurement, finance and compliance, and a vendor file that stays current through periodic re-validation.
Book a demoA governed path from application to approved vendor
Registration form
A branded, embeddable form collects company details, bank information, tax registrations, certifications and declarations, with validations and conditional sections by vendor category.
Document verification
Uploaded registrations, tax certificates, insurance and licences are classified, key fields extracted by AI and checked for completeness and expiry.
Risk review and approvals
Category, country and value-based routing to procurement, finance and compliance, with separation of duties and SLA tracking.
Master data creation
Approved vendor data is pushed to the ERP through the API, and the ERP vendor code is stored back on the vendor file.
Ongoing compliance
Expiry alerts on certificates and insurance trigger re-validation workflows. Bank detail changes are flagged and approved separately.
Audit-ready vendor file
Every document, approval and change is held in one vendor cabinet with a complete audit trail and retention policy.
Built-in fraud and compliance safeguards
- Duplicate vendor detection on registration numbers, bank accounts and contact details.
- Separate approval for bank detail changes with evidence attached.
- Mandatory documents by category, with expiry tracking and reminders to the vendor.
- Role-based visibility so sensitive vendor data is seen only by those who need it.
- Direct link into BillFella so only approved vendors can be invoiced and paid.
Who uses it
Procurement and supply chain teams, finance shared services, compliance functions and any organisation that must evidence supplier due diligence to clients, auditors or regulators.
On the roadmap
Self-service vendor portal for invoice submission and status tracking, and automated vendor risk scoring. Ask us about current availability.
See vendor onboarding end to end
From a vendor filling in the form to the ERP vendor code being created, in one demo.
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